How can organizers notify authors about submission decisions?

Paige Watson

Updated on 10 March 2026

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After the peer review process is completed, organizers or program chairs can notify authors about the final decision of their submission. PeerSubmit automatically sends decision emails to authors when a paper is accepted, rejected, or requires revision using predefined email templates.

These notification emails ensure authors receive timely updates about their submission status and next steps.

Step 1: Log in to Your PeerSubmit Account

Begin by logging in to your PeerSubmit organizer or program chair account.

• Open the PeerSubmit login page.
• Enter your email address and password.
• Click Login to access the dashboard.

Step 2: Open the Conference

Select the conference where the submission decision will be made.

• Go to All Conferences.
• Choose the relevant conference.
• Open the conference management dashboard.

Step 3: Review the Submission

Before sending a decision, organizers should review the evaluation results and reviewer comments.

• Navigate to Review & Decisions.
• Open the submission that has completed peer review.
• Review reviewer scores and feedback.

Step 4: Make the Final Decision

Program chairs or organizers can finalize the decision for the submission.

• Choose one of the available actions:
• Accept the submission
• Reject the submission
• Request revision from the author

Once the decision is saved, PeerSubmit automatically triggers the corresponding email notification to the author.

Step 5: Automated Decision Emails

PeerSubmit uses built-in email templates to notify authors about submission outcomes.

• Acceptance Notification – Sent when a paper is accepted.
• Rejection Notification – Sent when a submission is declined.
• Revision Requested – Sent when authors need to submit changes.
• Revision Received Confirmation – Sent when a revised paper is uploaded.

Step 6: Customize Email Templates

Organizers can customize these notification emails according to conference requirements.

• Navigate to Conference Settings → Email Templates.
• Select the template you want to edit.
• Update the email subject or message content.
• Save changes to apply them for future notifications.

Why Decision Notifications Are Important

• Inform authors about the status of their submission.
• Provide feedback and next steps for revisions.
• Maintain transparency in the peer review process.
• Ensure timely communication with conference participants.

By automating decision notifications, PeerSubmit helps organizers streamline communication and keep authors informed throughout the review process.