How can organizers customize conference email templates?

Paige Watson

Updated on 10 March 2026

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PeerSubmit allows organizers to customize email templates used throughout the conference workflow. These templates are used to automatically notify authors, reviewers, and program chairs about important events such as submission confirmations, review assignments, decision notifications, and reminders.

By customizing email templates, organizers can personalize communication, include conference-specific information, and ensure consistent messaging across all notifications.

Step 1: Log in to Your PeerSubmit Account

Start by logging in to your organizer account.

• Open the PeerSubmit login page.
• Enter your registered email address and password.
• Click Login to access your dashboard.

Step 2: Open the Conference

Select the conference for which you want to customize email templates.

• Go to All Conferences.
• Select the relevant conference.
• Open the conference management dashboard.

Step 3: Navigate to Email Templates

PeerSubmit provides a dedicated section for managing automated email notifications.

• Go to Conference Settings.
• Click Email Templates.
• View the available template categories.

Step 4: Choose the Template Category

Email templates are organized based on user roles involved in the conference workflow.

• Author – Notifications related to submissions and decisions.
• Reviewer – Invitations, assignments, and review reminders.
• Program Chair – Administrative and review management notifications.
• Access & Roles – Invitations for team members and committee roles.

Step 5: Edit an Email Template

Organizers can modify the content of any template to match the conference’s communication style.

• Click the Edit icon next to the template.
• Update the Email Subject.
• Modify the Email Body.
• Add conference-specific information if needed.
• Click Save to apply the changes.

Common Email Templates in PeerSubmit

• Submission Confirmation
• Revision Requested
• Acceptance Notification
• Rejection Notification
• Reviewer Invitation
• New Review Assignment

Why Customize Email Templates?

• Add conference branding and tone.
• Include specific instructions for participants.
• Provide additional information about deadlines or policies.
• Ensure consistent communication with authors and reviewers.

Customizing email templates in PeerSubmit helps organizers maintain professional communication and ensures that participants receive clear and informative notifications throughout the conference process.