How can organizers manage conference roles and permissions?

Paige Watson

Updated on 10 March 2026

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PeerSubmit allows organizers to manage team members and assign specific roles for the conference workflow. Roles and permissions ensure that each team member has the correct level of access to manage submissions, reviews, and conference operations.

Common roles include Organizer, Program Chair, and Reviewer. Each role has different responsibilities and access levels within the conference system.

Step 1: Log in to Your PeerSubmit Account

Start by logging in to your organizer account.

• Open the PeerSubmit login page.
• Enter your registered email address and password.
• Click Login to access your dashboard.

Step 2: Open the Conference

Navigate to the conference where you want to manage roles and permissions.

• Go to All Conferences.
• Select the conference you want to manage.
• Open the Conference Dashboard.

Step 3: Navigate to Team Access

Conference roles are managed through the team access section.

• Click Team Access in the conference sidebar.
• View the list of existing team members.
• Click Add Team Member to invite a new member.

Step 4: Assign a Role

When inviting or editing a team member, you can assign the appropriate role.

• Organizer – Full access to manage the conference and settings.
• Program Chair – Manages the peer review process and makes final decisions.
• Reviewer – Evaluates assigned submissions and provides review feedback.

Step 5: Save and Send Invitation

After selecting the role:

• Enter the team member’s email address.
• Select the appropriate role.
• Click Invite to send the invitation.

The invited member will receive an email with instructions to access the conference and start collaborating.

Best Practices for Managing Roles

• Assign program chairs to oversee the review process.
• Invite subject-matter experts as reviewers.
• Limit organizer access to trusted team members.
• Regularly review team access to maintain security.

Proper role management ensures that the conference workflow runs smoothly and that responsibilities are clearly distributed among the organizing team.