How can program chairs invite reviewers?

Paige Watson

Updated on 10 March 2026

• Copy Link

PeerSubmit allows organizers and program chairs to invite experts to participate in the peer review process. Reviewer invitations are sent automatically using predefined email templates once a reviewer is invited or assigned to review a submission.

These invitations help organizers build a review committee and assign qualified reviewers to evaluate submitted papers.

Step 1: Log in to Your PeerSubmit Account

Start by logging in to your organizer or program chair account.

• Open the PeerSubmit login page.
• Enter your registered email address and password.
• Click Login to access the dashboard.

Step 2: Open the Conference

Select the conference where reviewers will be invited.

• Navigate to All Conferences.
• Choose the relevant conference.
• Open the conference dashboard.

Step 3: Invite or Assign a Reviewer

Organizers can invite reviewers when assigning them to evaluate a submission.

• Go to Review & Decisions.
• Open the submission that requires review.
• Click Manage Reviewer.
• Add or select a reviewer to assign the submission.

When a reviewer is invited or assigned, PeerSubmit automatically sends a reviewer invitation email.

Step 4: Reviewer Invitation Email

The system sends an automated email to the reviewer requesting them to participate in the review process.

• Reviewer Invitation – Sent when inviting a reviewer to join the review committee.
• New Review Assignment – Sent when a submission is assigned to the reviewer.
• Revised Paper Uploaded – Notifies reviewers that a revised version is available.
• Review Submission Thank You – Sent after a reviewer submits their evaluation.

Step 5: Customize Reviewer Email Templates

Organizers can edit reviewer communication templates according to conference policies.

• Navigate to Conference Settings → Email Templates.
• Open the Reviewer tab.
• Select the template you want to modify.
• Edit the subject or email content.
• Save the changes.

Why Reviewer Invitations Are Important

• Recruit qualified experts to evaluate submissions.
• Ensure the peer review process runs smoothly.
• Keep reviewers informed about assigned papers.
• Maintain communication throughout the review cycle.

Using automated reviewer invitations in PeerSubmit helps organizers efficiently manage the peer review process and ensure timely evaluations of submitted papers.