How can program chairs send reminders to reviewers?

Paige Watson

Updated on 10 March 2026

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PeerSubmit helps organizers ensure that reviews are completed on time by automatically sending reminder emails to reviewers who have pending assignments. These reminders are triggered based on the review deadline configured in the conference settings.

The system automatically sends reminder notifications to reviewers 10 days and 5 days before the review deadline if their assigned reviews are still incomplete.

Step 1: Configure the Review Deadline

Reviewer reminders are based on the review deadline defined in the conference submission settings.

• Open your conference dashboard.
• Navigate to CFP Settings → Submission & Review.
• Set the Review Deadline for the conference.
• Save the settings.

PeerSubmit will use this deadline to schedule reminder emails for reviewers.

Step 2: Customize the Reminder Email Template

Organizers can customize the reminder email template that reviewers will receive.

• Go to Conference Settings → Email Templates.
• Open the Reviewer tab.
• Edit the template used for review reminders.
• Customize the subject and message content.
• Save the template.

These changes will apply to all automated reminder emails sent to reviewers.

Step 3: Automatic Reminder Emails

PeerSubmit automatically monitors review assignments and sends reminders when necessary.

• Reminder sent 10 days before the review deadline.
• Second reminder sent 5 days before the review deadline.
• Emails are sent only to reviewers with pending reviews.

Why Reviewer Reminders Are Important

• Encourage reviewers to complete their evaluations on time.
• Prevent delays in the peer review process.
• Help organizers maintain conference timelines.
• Ensure timely decisions for authors.

By automatically sending reminder emails, PeerSubmit helps organizers keep the peer review process on schedule and ensures that all submissions are evaluated before the deadline.