How to Configure Submission Forms

Paige Watson

Updated on 10 March 2026

• Copy Link

Submission forms define the information authors must provide when submitting their research papers to your conference. In PeerSubmit, organizers can customize submission forms to collect author details, paper information, keywords, and additional data required for the review process.

Submission forms are organized into multiple steps to make the submission process simple and structured for authors.

Open Submission Forms

To configure submission forms for your conference:

• Open your conference dashboard.
• Navigate to Call for Submissions.
• Click CFP Settings.
• Select Submission Forms from the sidebar.

Here you can customize the structure of your conference submission process.

Step 1: Author Information

This step collects the primary author details for each submission.

• First & Last Name
• Email Address
• Affiliation or Institution
• Designation or Role

This information helps identify the author and associate them with their institution or organization.

Step 2: Additional Information

You can collect additional details using custom questionnaire forms. These forms can be used to gather extra information such as:

• Conflict of interest disclosures
• Funding acknowledgments
• Ethics statements
• Author declarations

You can create these forms using the PeerSubmit form builder and attach them to the submission workflow.

Step 3: Submission Information

This section collects the core details of the research paper being submitted.

• Paper Title
• Abstract
• Keywords

These fields allow reviewers and program chairs to understand the topic and relevance of the submission.

Configure Keywords

Keywords help categorize submissions and assist with reviewer assignment.

• Allow authors to enter their own keywords.
• Use predefined keywords created by the conference organizer.

Using predefined keywords ensures consistent classification of research topics and improves reviewer matching.

Save Your Changes

After configuring your submission form settings:

• Review the form structure.
• Verify all required fields are included.
• Click Save Changes.

Your updated submission form will now be used for all paper submissions.

Best Practices for Submission Forms

Well-designed submission forms help authors submit complete and high-quality research papers.

• Keep forms simple and easy to complete.
• Collect only necessary information.
• Use keywords to improve reviewer matching.
• Include clear instructions for file uploads and abstracts.

A clear and structured submission form improves the author experience and ensures accurate data for the review process.