How to Launch Your Conference Submissions

Paige Watson

Updated on 10 March 2026

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Once your conference setup is complete and the submission workflow has been tested, the final step is to launch your conference for submissions. Launching your conference makes the submission page accessible to authors so they can submit their research papers or abstracts.

PeerSubmit allows organizers to control when submissions open and close by configuring submission dates and setting the conference status.

Step 1: Verify Your Conference Setup

Before launching submissions, ensure that all essential conference settings are configured correctly.

• Conference details such as title, dates, and description are configured.
• Submission start date and deadline are defined.
• Tracks and topics are created.
• Submission forms and evaluation forms are configured.
• Program chairs and reviewers are added.

Completing these steps ensures that authors and reviewers can use the system smoothly once submissions are open.

Step 2: Set the Conference Status

To make the conference visible and accessible to authors, you must set the conference status to Live.

• Go to Conference Settings → General Settings.
• Locate the Conference Status option.
• Select Live.
• Click Update Conference.

Setting the conference to Live enables the public submission page.

Step 3: Confirm Submission Dates

Ensure that your submission window is configured correctly.

• Go to CFP Settings → Submission Settings.
• Verify the Submission Start Date.
• Verify the Submission Deadline.
• Confirm the Review Deadline.

Authors will only be able to submit papers within the submission window.

Step 4: Open the Public Conference Page

After launching submissions, verify that the public conference page is accessible.

• Open your conference page URL.
• Check that the Submit Abstract or Submit Paper button is visible.
• Click the button to confirm the submission form opens.

This confirms that authors can access the submission portal.

Step 5: Announce the Call for Papers

Once submissions are open, you can promote your conference to attract researchers and authors.

• Share the conference submission link.
• Send email announcements to researchers.
• Promote the Call for Papers on academic networks.
• Publish the CFP on university and research portals.

Monitoring Submissions

Once submissions begin, organizers can monitor incoming papers from the dashboard.

• Go to Review & Decisions → Submissions.
• View all submitted papers.
• Assign reviewers and track review progress.

This dashboard helps you manage the entire peer review process efficiently.

Best Practices Before Launch

Before announcing your Call for Papers, it is recommended to perform final checks.

• Test the submission workflow.
• Confirm that tracks and keywords appear correctly.
• Verify submission deadlines.
• Ensure reviewers are available.

Once these checks are complete, your conference submission system is ready for authors worldwide.